Programme terms and conditions

Terms of use for role models

Participating in Inspiring the Future as a Role Model – what you need to do

Create and maintain a profile about yourself

  1. To become an Inspiring the Future Role Model, you must first complete a profile about yourself on the Inspiring the Future platform. Information about how to complete a profile, including what information should be included in your profile and tips on creating a great profile, is available here.    
  2. When you make a profile, you will need to enter a password to access and edit your profile. Please ensure that your password is kept secure.
  3. Your profile will include personal information about you, including your name and information about your job. All personal information about you relating to the Inspiring the Future Programme, including the information in your profile, will be collected, used, stored and shared by the TEC as set out in our privacy policy.
  4. Once completed, your profile will be published on the Inspiring the Future platform, and able to be viewed by school staff whose schools have signed up for the Inspiring the Future programme. The TEC may also be required to release your profile, or information in your profile, under the Official Information Act 1982.  Please make sure you only include information in your profile that you are comfortable with sharing publicly.  For clarity, your contact details will only be available to a school once you have accepted an invitation to attend an event at a school. 
  5. You must provide accurate information in your profile, and ensure that the information you provide in your profile is consistent with the guidance for the Inspiring the Future Programme provided by the TEC, available here, including that it must not contain any inappropriate, offensive, or derogatory language or content. This includes choosing a profile photo that is appropriate to be viewed by schools and children, and relevant to your job or career.
  6. You must make sure that your profile is up-to-date at all times. If anything about your job changes, please update your profile to reflect the change.
  7. You will be asked by us to complete a criminal record check. To do this, you must complete the Ministry of Justice Criminal Record Check form.  The TEC will make a decision about the results of your criminal conviction check before your profile is made visible on the Inspiring the Future platform.  The TEC will advise you of its decision.
  8. The TEC will endeavour to review all Role Model profiles once they have been completed and uploaded to the Inspiring the Future platform. The TEC may contact you if it has any questions or concerns about any aspect of your profile, and may itself edit your profile or take down your profile, at any time, and for any reason.  If possible, the TEC will notify you if it edits or takes down your profile.  If you have concerns about any changes made to your profile by the TEC, or about your profile being removed, you may contact the TEC at inspiringthefuture@tec.govt.nz.
  9. If you contact us directly in relation to issues with your profile, your information may be stored on our customer relationship management and support systems. Further details about this are available in our privacy policy.

Engage with schools about Inspiring the Future events

  1. Once your profile is available on the Inspiring the Future platform, you may be contacted by schools and invited to take part in Inspiring the Future events that they are planning. It is expected that, once you have signed up as a Role Model, you will make yourself available to participate in Inspiring the Future events when invited to do so by a school.  More information about how events may be run by schools is available here.
  2. You must respond to any communication you receive from schools, including invitations to events, even if you are unable to participate in an event.
  3. Once you have accepted an invitation to participate in an event, you must engage with the schools in relation to the event. The TEC provides guidance to schools as to how events should be run, which is available here.  However, schools are entirely responsible for running their own events, and so you should discuss with them matters such as:
    • when the event will be held;
    • where the event will be held (and where you should go on the day of the event);
    • how the event will be run by the school;
    • what you should do to prepare for the event, including the presentation you will give to students about your job/career;
    • what you should do on the day of the event.
  4. You must comply with any school policies advised to you by the school, including that you must be prepared to undergo a Police check if requested by the school. You may be asked to undergo a Police check by a school even if you have already done a Police check for another school.

Participate in events as a Role Model

  1. You are expected to participate in an event as a Role Model once you have agreed to do so. If you cannot attend an event (eg, due to illness), you must give the school as much notice as possible. 
  2. The TEC expects that each event will take place over 3 to 4 hours. You should discuss with the school what your expected time commitment is likely to be.  Your total time commitment will depend on the travel time to get to and from events. 
  3. You are responsible for:
    • getting to and from the event, including arranging transport;
    • reading all guidance on Inspiring the Future available on the platform;
    • ensuring you have all the information you need to participate in the event from the school;
    • meeting any costs that you incur (including travel or transport costs, the cost of any materials you bring with you, and time away from work);
    • finding out from the school what sort of information they might share about you before and after the event, including with students and their families.
  4. You must comply with any instructions you receive from the school in advance of or on the day of the event, including in relation to photos and posting information about the event on social media.
  5. You must ensure that, at all times, your behaviour is respectful and not disruptive, and that your presentation and any information you share as part of the event does not contain any inappropriate, offensive, or derogatory language or content.

After the event

  1. You may be asked to provide feedback to the TEC or the school about your experience at an event, or as a Role Model more generally. You may also provide feedback to the school about the event, or to the TEC at inspiringthefuture@tec.govt.nz.

Deleting your profile

  1. If you decide you no longer want to participate in Inspiring the Future as a Role Model, please contact InspiringtheFuture@tec.govt.nz. If your profile is deleted, the TEC will retain some anonymised information about you.  If you have contacted us directly about issues with your profile, the TEC will retain some information about you.  Please see our privacy policy for further details.

Issues, incidents, and complaints

  1. If you have any concerns about an event that you participated in, you may raise them directly with the school. Please also contact the TEC directly to let us know about any concerns or complaints you have about particular events, including if there was an incident that you are concerned about, or the Inspiring the Future programme more generally, by emailing inspiringthefuture@tec.govt.nz.

Public statements (including on social media and the internet)

  1. You must not share any information about your participation in a particular event, including on social media or on the internet (eg, your businesses' website), without first getting the relevant school's consent. Please be aware that schools may have policies about sharing information relating to students (including photos), which you must comply with.   

Disclaimers

  1. The TEC's role in Inspiring the Future is to help Role Models and schools match with each other, and to provide guidance as to how events should be run. However, schools participating in Inspiring the Future are entirely responsible for determining how events will be run, and how you will be involved in an event as a Role Model.  The TEC makes no guarantee:
    • that you will be matched with any school, or asked to attend events;
    • what schools may ask you to participate in events;
    • about the experience you will have with Inspiring the Future, including as to how events will be run by schools;
    • about anything done (or not done) by a school participating in Inspiring the Future.

Accuracy of information

  1. The TEC will use reasonable endeavours to ensure that the material on the Inspiring the Future platform, and all other information relating to Inspiring the Future, is reliable and accurate at the time of publishing. However, the TEC does not make any guarantees about the accuracy of any information provided by the TEC in relation to Inspiring the Future, information on the platform or this website, or any information that you might receive from schools.

No liability

  1. The TEC disclaims and excludes all liability for any claim, loss, demand or damages of any kind whatsoever (including for negligence) arising out of or in connection with:
    • your invitation to or attendance at events, or interactions with schools;
    • anything done (or not done) by a school participating in Inspiring the Future;
    • the use of any information, content or materials relating to Inspiring the Future included on this site or on any website we link to.

Intellectual Property

  1. Any materials made available to you are subject to the Intellectual Property clause of the website terms of use.

Changes to Inspiring the Future

  1. The TEC may make changes to the programme at any time, and to these terms, including without notice. We recommend you check the platform regularly for changes. 
  2. The TEC does not guarantee that Inspiring the Future will continue for any period.


TERMS OF USE FOR SCHOOLS / TEACHERS

Agreement to terms

Insert the following statement at the end of the terms and conditions with a tick box:

            On behalf of [school], I have read, understand, and agree to the terms for Inspiring the Future

Sign up your school to participate in Inspiring the Future – what you need to do

Sign up your school

  1. To access the database of Role Models, and organise Inspiring the Future events, you will need to sign up to Inspiring the Future on behalf of your school. The information that you will need to provide to sign up includes the school's address and contact details.  You will also need to provide some personal information about yourself (including your name and contact details) to be the registered contact person for your school. 
  2. All personal information about you relating to the Inspiring the Future Programme will be collected, used, stored and shared by the TEC as set out in our privacy policy. The TEC may also be required to release information about your school's participation in Inspiring the Future under the Official Information Act 1982. 
  3. If there are any changes to the contact person for the school, please update the contact details.

Engaging with Role Models and running events

  1. Once your school is signed up to the Inspiring the Future programme, you will be able to view profiles of Role Models in your area and organise events. You must not use profile information that you have access to as a result of signing up to Inspiring the Future for any other purpose.
  2. You are responsible for organising and running events. The TEC expects that, for the best results, schools will run events in accordance with guidance provided for Inspiring the Future. 
  3. When you have organised an event, you are responsible for providing all the information that Role Models need to attend and participate effectively in an event, including engaging with Role Models about:
    • where the event will be held (and where they should go on the day of the event)
    • how the event will be run by the school
    • what the Role Model should do to prepare for the event, including the presentation they will give to students about their job/career
    • what the Role Model should do on the day of the event
    • advising Role Models if an event is cancelled or postponed
  4. The TEC intends to carry out a Ministry of Justice criminal record check of all persons who apply to be Role Models. However, your school is solely responsible for undertaking any Police checks or other background checks that may be required by your school, and for informing Role Models of any relevant school policies relating to their attendance at Inspiring the Future events at your school (for example, policies regarding the taking of photographs or video).  While the TEC will endeavour to review all Role Model profiles that are uploaded to Inspiring the Future, the TEC does not take any responsibility for conducting Police or other background checks on Role Models.
  5. The TEC is not responsible for any aspects of any Inspiring the Future events or any associated costs the school may incur.
  6. You are responsible for providing any relevant information to students and parents about an Inspiring the Future event, before, during, or after the event.
  7. You are responsible for supervising Role Models and students throughout the event.
  8. The TEC expects that, at any school hosting an event, staff will be respectful to the Role Models who participate.
  9. You may be asked to provide feedback to the TEC about the school’s experience of an event. If your school would like to provide feedback about your event, or a particular Role Model, please email inspiringthefuture@tec.govt.nz.

Issues and complaints

  1. If you have any concerns about an event that you are planning or have run, or the Inspiring the Future Programme more generally, please contact the TEC directly to let us know by emailing inspiringthefuture@tec.govt.nz. In particular, please advise the TEC:
    • if you have any concerns about a Role Model whose profile is on the Inspiring the Future website, or who has been invited to or participated in an event at your school
    • of any incidents that arose during (or in relation to) an Inspiring the Future event, which could relate to either Role Models or students
  2. NA

Disclaimers

  1. The TEC's role in Inspiring the Future is to help Role Models and schools match with each other, and to provide guidance as to how Inspiring the Future events should be run. However, schools participating in Inspiring the Future are entirely responsible for determining how events will be run, and how Role Models will be involved in an event.  The TEC makes no guarantee:
    • about Role Models that you will be matched with, and takes no responsibility for any Role Models you are matched with or interact with
    • that Role Models will accept invitations or attend events
    • about the experience you will have with Inspiring the Future, including as to the outcomes of events and a Role Model’s behaviour during an event
  2. The TEC does not guarantee that the Inspiring the Future programme will continue for any period, and the TEC is entitled to make changes to the programme at any time.
  3. The TEC will make reasonable endeavours to ensure that material on the website is accurate, but does not make guarantees about the accuracy of information provided by the TEC in relation to the programme, information on the website, or any information you might receive from Role Models.

No liability

  1. The TEC disclaims and excludes all liability for any claim, loss, demand or damages of any kind whatsoever (including for negligence) arising out of or in connection with:
    • your interactions with Role Models
    • organising and holding Inspiring the Future events
    • the use of any information, content or materials relating to Inspiring the Future included on this site or on any website we link to.

License to TEC for material produced

  1. In relation to any material that your school produces in relation to the Inspiring the Future programme, but subject to the TEC’s privacy policy, you grant us a perpetual, irrevocable, royalty-free licence to use that material for the purposes for which Inspiring the Future exists.

Intellectual Property

  1. Any materials made available to you are subject to the Intellectual Property clause of the website terms of use.

Changes to Inspiring the Future

  1. The TEC may make changes to the programme at any time, and to these terms, including without notice. We recommend you check the platform regularly for changes. 
  2. The TEC does not guarantee that Inspiring the Future will continue for any period.